Job Listing: Human Resources Generalist
School’s Out Washington (SOWA) is an independent 501c3 organization serving the field of afterschool and youth development (AYD) throughout Washington State. School’s Out Washington is dedicated to building community systems to support quality afterschool, youth development and summer programs for Washington’s children and youth ages 5 to young adulthood.
This newly redesigned role is responsible for creating a positive employee experience for all SOWA staff. In this role, you will be responsible for supporting all recruiting efforts, onboarding new team members, coordinating employee trainings, serving as a liaison and mentor to employees through conflict and grievance procedures, managing and updating HR systems, recordkeeping, reporting, benefits administration, and ensuring policy and legal compliance. In addition, our HR Generalist will support office operations that contribute to the high functioning of our employees, including serving as the lead contact for office vendors and IT Consultant. Our HR Generalist will provide ongoing support of a confidential and complex nature for the effective delivery of Human Resources programs and services to all SOWA employees while helping create an inclusive culture.
Reports to: Director of Finance and Administration
Location: 801 23rd Avenue South, Seattle, Washington
Recruiting and Employee Engagement (40%)
- Support SOWA leaders in recruiting, hiring, onboarding and retaining highly qualified and engaged staff to support the organization in meeting our mission.
- Ensure accurate posting, sourcing, and screening of candidates and assist with generating offer letters and supporting pre-employment processes.
- Support employee and managers in interpreting SOWA policies and guidelines, including updating and maintaining employee handbook, facilitating resolution of employee relations concerns and questions and administration of annual performance management system.
- Help plan and organize quarterly supervisor trainings, and occasional all-staff trainings.
- Help organize and promote events and programming that contribute to a strong organizational culture, and chair the organization’s Celebrations committee.
Payroll and HRIS (40%)
- Manage our internal employee databases (PayNW/Kronos), keeping employee records in digital formats and educating users on how to use our HR systems. Ensure that new hire records are accurate to support payroll processing.
- Process payroll for all SOWA staff, ensuring accurate and timely payment, including where needed, recording hours worked, overtime, and other exception reporting for our staff of 50+.
- Update employee records and tables to reflect organizational changes, including employee benefits, reporting relationships, titles, compensation rates and other material changes. Ensure all regular and required reporting are completed on a timely and accurate basis.
- Maintain and improve the quality and relevancy of HR content on SOWA’s shared drive, including HR handbook, policies and other relevant employee materials.
Benefits and HR Program Administration (15%)
- Serve as the primary contact for benefits enrollments updates and changes for all staff, working directly with benefit broker and carriers to ensure accurate and timely changes and competitive and compelling benefits programs.
- Provide regular communication updates about our programs to all SOWA staff (i.e. retirement, EAP, leave of absence programs, etc.) to ensure that staff are able to fully leverage and participate.
- Ensure that SOWA is compliant with current local, state and federal employment compliance requirements, including updating systems and communicating with impacted staff.
- Assist with design of and implementation of new HR services, programs and metrics. Manage and track program eligibility and participation. Ensure programs align with current and future organizational needs and compliance requirements.
- Maintain confidentiality and proactively advise SOWA leadership regarding potential employee issues while offering recommendations and suggestions to guide decision making.
Operations Coordination (5%)
- Serve as the lead contact for office vendors, including building landlord and custodians, and manage office equipment inventory.
- Support the Director of Finance and Administration with IT coordination and planning, and liaison with the IT consultant.
- Address racism, sexism, heterosexism and other discriminatory practices;
- Work toward racial equity through undoing institutional and structural racism;
- Participate in related project meetings and weekly staff meetings;
- Serve as an ambassador for the organization at all times both formally and informally;
- Support ongoing organizational cultural competency;
- Answer telephone, respond to requests for information and resources and make referrals to outside resources; and
- Perform other duties as assigned.
- Educational credentials with an emphasis in human resources, business, nonprofit/public administration, or related field While SOWA prefers a BA level degree attainment, relevant work experience may substitute for formal education;
- Two or more years of experience in HR, with strong understanding of state and federal law;
- Strong understanding of core HR functions and competencies, and a demonstrated ability to apply them in support of business and people priorities;
- Professional in Human Resources (PHR) Certification preferred;
- Strong understanding of structural and interpersonal racism and oppression, and a commitment to working to advance equity in their role, and as part of the SOWA community;v
- Excellent communication skills, both oral and written;
- Ability to prioritize and complete multiple tasks;
- Strong attention to detail;
- Ability to adjust course of direction based on evaluation data or emerging project themes;
- Ability to work independently and as part of a collaborative team;
- Ability to work collaboratively across staff teams, providing strong customer service and helping create a great employee experience;
- Experience with PayNW/Kronos preferred;
- Strong computer literacy skills, particularly in Microsoft Word, Excel and Outlook.
Our Equity Commitment
School’s Out Washington is an Equal Opportunity Employer. School’s Out Washington has a commitment to addressing racism, sexism, heterosexism and other discriminatory practices and a commitment to working toward racial equity through undoing institutional and structural racism. Women, People of Color, people living with disabilities, and LGBTQ individuals are encouraged to apply.
Compensation and Benefits
This is a full-time exempt position reporting to the Director of Finance and Administration. The hiring salary range is $48,000 to $54,000, depending on experience. SOWA offers a generous benefits plan including ample paid time off, medical, dental and vision insurance, and a 403b retirement savings plan matched by the organization after their second year of employment.
How to Apply
Interested candidates should apply through our employment portal, which can be accessed here: Apply For This Position. Please upload your resume and cover letter as one document. Cover letters should be no more than two pages and should outline how your professional background, experience, interests and passions specifically correlate to the mission and purpose of School’s Out Washington.
Applications received by 10:00 AM on Monday, January 21, 2019 will receive full consideration. Applications will continue to be accepted after the best consideration date. However, preferential consideration is given to those resumes submitted by the best consideration date. The announcement will remain posted until the position is filled.