Feed Your Brain Application Instructions
About Feed Your Brain
Since 2001, School’s Out Washington has worked in partnership with the Discuren Charitable Foundation, and since 2010 Page Ahead, to address summer learning loss and summertime hunger through the Feed Your Brain project, which provides grants and training to schools, community-based organizations and/or tribes running summer programs in rural areas of Washington State. The overarching goal of Feed Your Brain is to increase the number of children who participate in academic and enrichment activities and receive at least two nutritious meals through the federally subsidized Summer Feeding Service Program.
Starting in 2019, the Feed Your Brain program will transition from a one-year award period to a three-year award period. Funded programs will receive up to $5,000 funding per summer cycle (2019, 2020, 2021) beginning Summer 2019 and continuing through Summer 2020 and ending at the end of the 2021 funding cycle (August).
In addition, funded programs will receive one Summer Learning Program Quality Assessment (SLPQA) at the beginning of each funding cycle, one full day of in person coaching and goal setting, and continued virtual (email, phone, Skype, etc.) coaching throughout the funding period. Participation in the Program Quality Improvement (PQI) component is mandatory.
Awards may be up to $15,000 for a three-year funding period (up to $5,000/cycle year). Funds may be used to pay for costs associated with summer learning activities (salaries, training, transportation, curriculum, supplies, equipment, furniture and contracted services). Funds may not be used for programming during the school year and/or outside of the contract and/or cycle dates, the purchase of food, or religious instruction.
- Proposals must be submitted by 11:59 PM on March 29, 2019.
- Notification of grant awards will occur between April 30, 2019 and May 10, 2019. School’s Out Washington reserves the right to award partial grants. All grant awards are final.
- May 31, 2019: Funded programs must attend one full-day, mandatory Feed Your Brain orientation/training. Location TBD.
- June 3, 2019: Contract period begins. Cycle 1 begins.
- June 17-28, 2019: Site visits, quality assessment, goal setting, and coaching begin. Supported by School's Out Washington.
- August 23, 2019: Service for Cycle 1 ends. Funded programs must expend all Cycle 1 grant dollars and submit all Cycle 1 reporting paperwork (including a narrative on the project implementation and demographics for kids served).
- August 30, 2019: Funded programs must attend one full-day, mandatory Feed Your Brain wrap up meeting. Location TBD.
- April 2020: Program Plans for Cycle 2 submitted.
- May 2020: Mandatory Cycle 2 orientation/Professional Learning Community Meeting. Location and date TBD.
- June 2020: Cycle 2 begins, Site visits, quality assessment, goal setting and coaching begin.
- August 2020: Cycle 2 ends. Funded programs must attend one full-day, mandatory Feed Your Brain wrap up meeting. Location and date TBD.
- April 2021: Program Plans for Cycle 3 submitted.
- May 2021: Mandatory Cycle 3 orientation/Professional Learning Community Meeting. Location and date TBD.
- June 2021: Cycle 3 begins, Site visits, quality assessment, goal setting and coaching begin.
- August 2021: Cycle 3 ends. Funded programs must attend one full-day, mandatory Feed Your Brain wrap up and celebration meeting. Location and date TBD.
A more detailed timeline will be given to awardees in April of each funding cycle year.
Instructions for completing online grant application
- Download, complete, and save the Narrative Questions form here (.pdf link) BEFORE completing your online application. You will need a pdf reader such as Adobe Acrobat Reader to view and complete this form. If you do not have a pdf reader, you can download a free copy of Adobe Acrobat Reader here.
- Responses to narrative questions must be typed in the provided Narrative Questionnaire form, saved as YOURORGANIZATION_FYB_2019-2021_Narrative, and uploaded to the online grant application.
- Once you have completed the narrative questions, you can begin the Online Grant Application. You must upload your completed Narrative Questionnaire to the grant application before submitting your application.
- If you need technical assistance for submitting applications or cannot submit online, contact Benjamin Baird of School’s Out Washington, 509-768-4010 or firstname.lastname@example.org.
- All proposals must be submitted by 11:59 PM on March 29, 2019. Proposals may not be faxed nor emailed.
Who May Apply/Minimum Requirements
- Applicants must provide a regular, formally organized program for school-age children (primarily ages 5-18). Program must operate a minimum of four days a week, for four or more weeks, during the summer months.
- Applicants must have two committed community partners for the for each funding cycle. Partners may be the same for all three cycles. Summer program partners must have assigned roles in strengthening the program.
- Applicants must plan to operate programs in a rural community of Central and/or Eastern Washington State. For the purposes of this grant, rural means a town or unincorporated area with a population of 25,000 or less existing at least 10 miles radius from a major metropolitan center (population of 50,000 or more).
- Applicants must sponsor an open meal site and provide at least two meals (breakfast, lunch and/or snack) through the Summer Food Service Program administered by USDA/OSPI. This includes both the Simplified Summer Food Program and the Seamless Summer Feeding Program. Sites are considered open when any child (0-18 years of age) can come to the site to receive a free meal. To determine how your program can qualify as a Summer Food Service Program sponsor, please visit http://k12.wa.us/ChildNutrition/programs/SummerPrograms/default.aspx or call 866-328-6325.
- Programs must provide no less than one hour of learning activities (reading and writing) each time the program meets. Priority will be given to programs that provide an additional 30 minutes daily of other learning activities including, but not limited to, environmental education, STEM activities, and/or fine arts.
- Applicants must demonstrate the capacity to ensure proper administrative and accounting procedures.
- Programs must be open to all youth regardless of race, religion, gender, national origin, marital status of their families, sexual orientation, gender identity, political ideology, or ability.
- School districts, Native American tribes, public entities, and non-profit groups in Central and Eastern Washington may apply. (See Feed Your Brain region map here to see if your program is in a qualifying area.)
Terms for Contracts
- Funded organizations must participate in:
- a mandatory regional Feed Your Brain orientation; and
- Summer Learning Program Quality Improvement through School's Out Washington which includes (each funding cycle):
- Feed Your Brain orientation
- Summer Learning Program Quality Assessment (one full day)
- One full day of goal setting and quality coaching
- Continued coaching
- Cycle end wrap up meeting
- Funded organizations must comply with reporting and evaluation requirements, including tracking data and administering pre- and post-assessments.
- Funded organizations must have liability insurance and guarantee that the program funded under this grant is in compliance with all state and local laws and regulations.
- Funding will be disbursed in one payment per funding cycle (three payments for the 2019-2021 funding period), which are contingent upon the organization meeting all contract reporting requirements for each funding cycle.
- Administrative costs are limited to 15% of the total grant award.
- Grant funds may not be used for purchasing food or religious instruction.
For questions about the Feed Your Brain project, please contact Benjamin Baird by email at email@example.com or by phone at 509-768-4010.