Job Listing: Executive Communications Coordinator with SOAR
SOAR‘s mission is to elevate community voice to influence policies and practices that impact children, youth and families. We do this by convening coalitions, aligning strategies, and engaging communities in partnership, and developing family and youth leadership through strength-based approaches. School’s Out Washington serves as the host agency, fiscal sponsor and employer of record for SOAR.
Reports to: SOAR Director
Location: 801 23rd Avenue South, Seattle, Washington 98144
The Executive Communications Coordinator will provide direct operational support to SOAR’s leadership team. The right person for this position will have a talent for supporting creative leaders, passion for the power of community voice, and a commitment to social justice. They will be adaptive, flexible and inquisitive, will anticipate team needs, will identify and propose solutions, and will proactively create systems that support individual and organizational success. The Coordinator will help facilitate communication internally within the SOAR team, and externally among a wide range of community partners. They will have outstanding communication skills, including the ability to give and receive critical feedback. The Coordinator will be able to apply good judgment in a variety of situations, and to maintain balance among multiple priorities. They will have the ability to work independently, and must be able to work under pressure at times to manage emerging needs and unexpected deadlines. The successful candidate will find personal satisfaction and enjoyment in fulfilling this critically important support role within a small, dynamic, ambitious team.
Primary Executive Assistant responsibilities are to:
- Support Director and Manager in prioritizing work and managing daily workflow; identify opportunities for improved efficiency and internal structure.
- Provide administrative support to SOAR leadership as needed, including: completing expense reports; developing and maintaining internal project management calendar; developing efficient note-taking and filing system; arranging occasional travel plans.
- Support community meetings and work groups by arranging logistics (space, food, technology); attending to provide logistical support; recording and transcribing meeting notes, including notes in non-traditional formats; drafting and formatting documents such as agendas; developing or organizing meeting materials; managing registration.
- Prepare drafts of reports, memos, scopes of work, and other documents.
- Support compliance with fiscal sponsor agency’s procedures and internal deadlines.
- Support SOAR Advisory Board meetings and communications needs.
Primary Communications responsibilities are to:
- Develop and maintain calendar, process and protocols for regular, ongoing communication with SOAR’s various constituency groups.
- Draft and test content for website, Facebook, emails, newsletters and social media.
- Oversee SOAR’s website, including updating and publishing content, working with team to develop content strategy, creating multimedia content, and developing and maintaining an editorial calendar.
- Assist in developing communication plan; develop branding guidelines.
- Develop and implement process for management of multiple email distribution lists.
- Review and analyze metrics, and make recommendations for communications effectiveness.
- Collaborate with SOAR partners on communications projects.
- Respond to requests for information from public and community partners.
- Assure that On-Call Employees, Consultants, and Volunteers/Interns are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Incorporate volunteers, where applicable, into program operations.
- Participate in strategic planning and capacity building of SOAR, including retreats.
- Participate as requested in the development of grant proposals and budgets.
The ideal candidate for this position will possess many, if not all, of the following professional qualifications, competencies and qualities of character:
- A balance of educational and work experience as described below. Relevant work experience may be considered as an alternative to education.
- High School/Alternative graduation with vocational training;
- A minimum of three years direct experience in digital communications and strategy;
- Concurrent experience in providing operational support to managers and directors at increasing levels of responsibility.
- Experience managing organizational accounts on social media platforms.
- Web and social media analytics experience; ability to effectively evaluate key performance indicators.
- Knowledge of website usability best practices, navigation design and flow.
- Proficiency with CMS (such as WordPress) and Microsoft Office Suite.
- Ability to communicate effectively in writing and verbally.
- Excellent interpersonal skills and ability to work in a small team, participate in cross-agency planning and work with a diverse set of stakeholders, coalitions and partners.
- Commitment to working toward racial equity in educational systems, social justice, civic engagement, and community voice.
- Strong attention to detail and the ability to maintain accurate records and documentation.
- Outstanding work ethic, self-motivated, ability to prioritize tasks and work independently.
- Experience and comfort working in and with diverse communities.
- Sense of humor, humility and respect for self and others.
- Graphic design experience a plus.
Hours and Salary Range
- 40 hours per week, Monday-Friday; occasional evenings and weekends required.
- Annual salary range: $38,000-$47,000 to be determined based on experience and qualifications.
- Fair Labor Standards Act (FLSA) Classification: Full-time, Exempt
- Benefit package includes medical, dental, vision, long-term disability and Paid Time Off.
How to Apply
Best Consideration Date: July 12, 2017, 5:00 p.m. PST
(Resumes will continue to be accepted after the best consideration date. However, preferential consideration is given to those resumes submitted by the best consideration date. The announcement will remain posted until the position is filled.)
To apply, submit a resume and cover letter to email@example.com with "SOAR Executive Communications" in the subject line or send hard copies to:
SOAR Executive Communications
School's Out Washington
801 - 23rd Avenue S., Suite A
Seattle, WA 98144
SOAR, hosted and fiscally sponsored by School’s Out Washington, is an Equal Opportunity Employer. SOAR is committed to addressing racism, sexism, heterosexism and other discriminatory practices, and to working toward racial equity through undoing institutional and structural racism. Women, People of Color, and LGBTQ+ individuals are encouraged to apply.
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